"Enterprise informationization, starting from OA" This sentence has been widely circulated in Chinese companies.

The so-called OA, that is, office automation, is the automation of office work processing. It utilizes advanced technology to enable people's various office business activities to be gradually assisted by various equipments and various human-machine information systems to achieve full use of information and improve Work efficiency and quality of work, and the purpose of improving productivity. OA mainly promotes a paperless office model.

Since the birth of OA in the mid-to-late 1980s, it has matured after years of development. Driven by the rapid changes in the market and the competitive environment, OA seems to have become the trend of corporate office in the future.

So why do companies need an OA system?

I believe that there have been many articles that have already answered this question. For example, comprehensive functions, improve work efficiency, build a corporate information knowledge platform, provide a good foundation for building information, reduce daily operating costs, and so on.

But today I want to talk about why companies need OA systems from the perspective of money.

First, build a few scenes without OA, let everyone feel it.

Next to the right hand of Xiao A is a stack of files that are stacked like mountains. When using the mouse, the action will only be encountered when it is slightly larger. Open execl is a crowded workbook. There are thousands of data on each workbook, and every time I look up the error, I feel that my eyes are staring out.

Z is an executive of a large company, and there are more than a dozen people in their department. Z said that the department is very inefficient, not only slow but also redundant. If you have an OA system, you should be able to get the job done by one or three people.

Then calculate the account. If an enterprise with about 200 employees uses only the fast cloud to develop an OA system, it only costs 50,000 yuan, and it can take decades to achieve. If you don't need an OA system, let's talk about paper costs first, in 10 years. According to 16 years of data, ordinary office workers use 10,000 sheets of paper per person per year. Calculated with a pack of 20 yuan, there are 500 packs of printing paper.

The amount of paper used by a company for 10 years: 200*10000*10=20000000 sheets

Total cost: 20000000÷500*20=800,000 yuan

There are also a series of hardware equipment such as printers, local area networks, toner cartridges, etc.; the purchase cost of the pen and the travel and telephone costs.

Now, go back to the question of why companies need OA systems. From the above, we can draw conclusions:

Enterprises use OA → improve work efficiency / improve corporate competitiveness → can make money

Enterprises use OA → reduce labor costs / reduce hardware equipment costs → can make money

Is it necessary for enterprises to use OA systems?

With the rapid development of mobile Internet, cloud computing, big data, and Internet of Things in recent years, it has caused a full-scale impact on business operations and enterprise informationization.

This kind of impact can be reflected in the increasing number of problems in the enterprise. Do you feel that the efficiency of your company's work is getting slower and slower? Do you think that if someone else has God help, can you accurately identify the user's needs every time and maximize the benefits? Do you feel that customer satisfaction is getting lower and lower, and customers are getting less and less? Do you feel that the more you invest, the higher the cost?

So, don’t you realize that for a moment, under the constant changes of the big environment, the company can no longer use the previous model, and must transform information, and the OA system is an entry-level that is very suitable for SMEs as information technology. application.

In the above, we have already proved that the use of OA system is necessary for both the cost of labor and the cost of hardware facilities, office work and office efficiency.

Of course, if you don't care if your company can make money, don't care if your company can't live, don't care if the company doesn't burn, you don't have to use OA system.

How do companies choose an OA system?

Before solving this problem, companies need to ask themselves three questions.

What problem do I want to solve? What is my demand?

What is the range of costs I can accept?

What factors will drive my decision? (stable, easy to use, flexible...)

First, clarify the needs of the business.

What needs to be clarified is the needs and goals of the company, what pain points need to be addressed, and problems that need improvement. Then see if the demand and OA brand service match, for example, a financial company wants to be an OA system that integrates with its own business system and integrates with the enterprise process, but an OA brand OA can only exist as a complete platform, and Cannot be integrated with other systems and processes. Under such circumstances, the enterprise demand and the OA service are not matched, and the enterprise is in the wrong position.

Second, the acceptable cost is clearly defined.

Many times Chinese companies purchase, the cost is the primary factor to consider. Companies need to be clear about the range of costs they can accept. “Easy to use is not expensive” may be the choice that everyone is happy to see.

Finally, clarify product capabilities.

Whether the product is safe and stable, easy to use and flexible, scalable and upgradeable, and extremely intelligent. Based on the current management needs of the enterprise, which capabilities of the product are urgently needed by the enterprise.

If the company has identified these three issues, it is almost a matter of mind when choosing an OA system.